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Content Management Solution |
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Document
Management is a set of technologies for
managing the "document life cycle," that
is, it tracks, monitors, and allocates
resources for the creation, use,
revision, approval, retrieval, archival
and disposal of documents. The term
document used here loosely applies to
any container of information, whether
electronic or not, whether text or not,
and whether business-critical or not.
The majority of the unstructured content
in an organization is “fixed” content,
which is content that is in its final
form. Examples include contracts,
invoices, statements, reports, technical
documentation, and even e-mail.
Organizations are under more pressure
than ever before to manage this content
effectively, not only for compliance |
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and risk reduction
purposes, but also to improve operational
efficiency and productivity while reducing
costs. Of course, organizations need to manage
their fixed content using cost-effective
technology solutions that work well in their
existing IT environments and are straightforward
enough to leverage existing skills.
Captaris Inc.
provides technology that is specifically
designed to address the sophisticated needs of
fixed content management applications. The
company’s Alchemy product provides capabilities
to handle multiple types of fixed content, and
to manage it through its various life cycle
stages – including capture, management, archive,
retrieval, and distribution. In addition, the
solution is designed to be easy to implement and
easy to use, providing a far lower cost of
ownership than other content management
solutions.
Reasons for business Fixed Content Management
Some of the major business drivers for more
effective management of fixed content include:
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Improving operational efficiency
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Reducing organizational risk and
increasing security.
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Addressing
offensive and defensive drivers with
cost-effective IT solution. |
The Captaris Approach
Captaris provides straightforward technology
solutions for managing a variety of fixed
content management types. The company’s aims to
address the major drivers for fixed content
managementby providing solutions that are cost
effective, easy to set up and control,and easy
for end-users to learn.
The company’s Alchemy set is a well-established
solution for managingimages, computer output,
and other electronic file types. In addition,
Captarisnow offers add-on modules for Alchemy
that address a broader range offixed content
types and provide a greater extent of content
managementservices. Our new additions that
extend the suite’s product extents include
library services and records management
services.
Captaris provides
a number of add-on modules to alchemy that are
designed to extend the systems fixed content
management capabilities, these modules include:
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alchemy
records management |
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alchemy
workflow |
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mail store |
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mercury |
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data
grabber |
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alchemy
scan |
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database
encryption |
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alchemy
web engine platform |
Captaris Business
Information Delivery solutions help
organizations of all sizes automate the
information and document flow throughout the
information lifecycle (capture, process,
deliver, manage and archive). With a
comprehensive suite of software and services,
Captaris helps organizations to grow revenues
and increase profits while meeting compliance
goals. Through a global distribution network of
leading enterprise technology partners, Captaris
has installed more than 90,000 systems in 95
countries in companies of all sizes, including
the entire Fortune 100.
BUSINESS BENEFITS
Captaris Alchemy 8.0 provides a full-featured
solution to handle a wide range of fixed content
managementapplications, in a straightforward
implementation that makes great sense for
organizations with limited IT resources.
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Provides a common fixed content
environment. |
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Contributes to improved customer service
and operational efficiency. |
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Reduces risk. |
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Simplifies the distribution of client
information. |
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Saves
money. |
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Automates the process
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Improves process management
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Creates an audit trail of actions and
documents for compliance purposes
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Uses
Microsoft interfaces and infrastructure
to speed user adoption
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POPULAR APPLICATIONS FOR ALCHEMY 8.0
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Imaging |
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Email
Archiving |
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COLD &
Enterprise Report Management |
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Document Management |
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Records Management |
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Publishing content to the Web
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INDUSTRY
INTEREST
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State
& Local Government |
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Financial Services |
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Healthcare |
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Legal |
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Insurance |
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Service Bureaus |
BUSINESS NEEDS
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Business processes must be documented. |
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Slow,
inefficient paper-based processes must
be replaced. |
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Multiple
levels of management approval are
required. |
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Sensitive
information must be distributed to
multiple parties. |
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Accountability and compliance requires
audit trails and archived documents. |
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Organizations are already invested in
existing information technology
infrastructure and user interfaces. |
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